Corporate events
Everyone arrives on time, and everyone gets home
An event is not a set of individual trips that happen to share a date. It is one movement with a fixed start, a compressed finish, and a venue that can only absorb so many vehicles at once.
Where events go wrong
Almost never at the beginning. Arrivals are staggered by nature — people leave from different places and drift in over half an hour — and they are the easy part. The failure point is the end, when a room of eighty people stands up at the same moment and expects a vehicle to be outside.
That is a staging problem rather than a supply problem. Vehicles are positioned before the event finishes, and guests are called down in sequence rather than released as a crowd. The queue that forms at the door of a badly run event is the queue that was never sequenced.
The second failure point is the venue itself. A downtown address on an invitation is often not where a car should stop, and the difference between the correct entrance and the wrong one is ten minutes per vehicle multiplied by however many are coming. We settle that before the day.
How it is run
Four things we need from you
Send these and the rest is ours to sort out.
- 01
The guest list with addresses
Names, pickup addresses and mobile numbers. Guests who are making their own way still belong on the list, marked as such, so nobody waits for them.
- 02
The hard times
When the room opens, when the thing that cannot be missed begins, and when the event formally ends. Pickups are calculated from these.
- 03
The venue contact
Someone at the venue who can confirm where vehicles are permitted to stop and whether that changes after a certain hour.
- 04
Your coordinator
One person on your side who can make a decision on the night without checking with anyone. Events run on that person existing.
Questions
Running the night
Related
An event running across several days with a repeating shuttle is a different problem — see conference transportation. Guests flying in are usually met at Pearson first, and companies that run several events a year normally set up a corporate account rather than quoting each one from scratch.
Reserve
Send us the guest list and the finish time
We will work the pickups backwards and stage the departures, so the end of the night is not the part anyone remembers.